Darren Doyle, story and photos:
Magistrates approved the purchase of a new 2018 4x4 Ford F150 for the county road department today at fiscal court in the amount of $30,710, an amount that has been budgeted for such a purchase. Judge Executive Wil Cannon said the amount does not come from magistrates' funds for road maintenance and repair, but the road department's annual budget amount. County Road Foreman Ray Page said the department was in a great need for a new truck and referenced the vehicles currently used by crews, which included a 1997 model with 182k miles, a 1999 that he said was past repair, a 1988 model with 184K miles, and a 2004 Chevy with 184k miles with a rebuilt transmission. "We're in a position that maybe we can periodically replace one at a time instead of all of them at once," said Judge Cannon. Magistrate Joe Durbin noted that the county budget had allowed for the purchase and he motioned for approval. The motion was seconded by Magistrate Johnny Brooks. The motion passed unanimously.
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Moriah Peterson, story and photos: The final pageant of the 2018 Edmonson County Fair was held Saturday night September 8th. Miss Preteen, Miss Teen and Miss Edmonson County Fair winners were crowned. The finalists of the 2018 Miss Preteen Edmonson County category: 2018 Miss Preteen Edmonson County Fair - Hadley Elizabeth Harris, daughter of Jamie and Sara Beth Harris of Glasgow 2018 Miss Preteen Edmonson County - Mia Cris Holland, daughter of Jay and Alison Holland of Smiths Grove 1st Runner-up - Callie Grace Lindsey, daughter of Josh and Alisha Lindsey and Morgen and Casey Johnson of Caneyville 2nd Runner-up - Kynlee Clark, daughter of Jana and Brian Clark of Morganfield 3rd Runner-up - Sydney Nicole Blanton, daughter of Adam and Allie Blanton of Sweeden 2018 Miss Preteen Edmonson County Fair Finalists From Left to Right: 2018 Miss Preteen Edmonson County Fair - Hadley Elizabeth Harris, daughter of Jamie and Sara Beth Harris of Glasgow. 2018 Miss Preteen Edmonson County - Mia Cris Holland, daughter of Jay and Alison Holland of Smiths Grove. 1st Runner-up - Callie Grace Lindsey, daughter of Josh and Alisha Lindsey and Morgen and Casey Johnson of Caneyville. 2nd Runner-up - Kynlee Clark, daughter of Jana and Brian Clark of Morganfield. 3rd Runner-up - Sydney Nicole Blanton, daughter of Adam and Allie Blanton of Sweeden The finalists of the 2018 Miss Teen Edmonson County category: 2018 Miss Teen Edmonson County Fair - Alexas Cameron Engel, daughter of Kevin and Donna Engel of Brownsville 2018 Miss Teen Edmonson County - Haley Nicole Wallingford, daughter of Jill Wallingford and Keith Wallingford of Sweeden 1st Runner-up - Harley Danielle Johnson, daughter of Jeremy and Jessica Johnson of Caneyville 2nd Runner-up - Hannah Grace Winchel, daughter of Jason Winchel and Tiffany Hutcheson of Morgantown 3rd Runner-up - Harley Stringfield, daughter of Jared and Nicole Stringfield of Bowling Green The Finalists of The 2018 Miss Teen Edmonson County From Left to Right: 2018 Miss Teen Edmonson County Fair - Alexas Cameron Engel, daughter of Kevin and Donna Engel of Brownsville 2018 Miss Teen Edmonson County - Haley Nicole Wallingford, daughter of Jill Wallingford and Keith Wallingford of Sweeden 1st Runner-up - Harley Danielle Johnson, daughter of Jeremy and Jessica Johnson of Caneyville 2nd Runner-up - Hannah Grace Winchel, daughter of Jason Winchel and Tiffany Hutcheson of Morgantown 3rd Runner-up - Harley Stringfield, daughter of Jared and Nicole Stringfield of Bowling Green The finalists of the 2018 Miss Edmonson County Fair category: 2018 Miss Edmonson County Fair - Kayleigh Ann Ferrell, daughter of Randall and Kristian Word of Madisonville 1st Runner-up - Erin Perkins, daughter of Gerry and Carroll Perkins of Elizabethtown 2nd Runner-up - Victoria French, daughter of Mark and Peg French of Morganfield 3rd Runner-up - Cydney Danyae Sampson, daughter of Tim and Elaine (d.) Sampson of Albany The Finalists of the 2018 Miss Edmonson County Fair From Left to Right: 2018 Miss Edmonson County Fair - Kayleigh Ann Ferrell, daughter of Randall and Kristian Word of Madisonville. 1st Runner-up - Erin Perkins, daughter of Gerry and Carroll Perkins of Elizabethtown. 2nd Runner-up - Victoria French, daughter of Mark and Peg French of Morganfield. 3rd Runner-up - Cydney Danyae Sampson, daughter of Tim and Elaine (d.) Sampson of Albany Other fair events are scheduled throughout this week to include the 2018 Baby Show on Thursday night, a tractor and truck pull on Friday night, and the demolition derby on Saturday night.
Officials Say Wet Road Was Likely Factor Darren Doyle, story and photos: A Rocky Hill man was taken to the hospital after a collision with a tree on Rocky Hill Road earlier today, according to the Edmonson County Sheriff's Office. Officials said Windford Dawson, Jr., (47) was headed west on KY HWY 259 (Rocky Hill Road) when his Pontiac Solstice slid off the left hand side of the road and struck a tree on the passenger's side. One emergency worker on scene said the driver was extricated from the vehicle by Edmonson County JAWS. Heavy rains fell all day on Sunday and the wet road was likely a factor in the crash, according to officials. Dawson was transported to the Medical Center for unknown injuries by Edmonson EMS, according to the Sheriff's Office.
Also responding were the Rocky Hill and Brownsville Fire Departments. 2018 Edmonson County Fair Pageant Tiny Miss, Little Miss, and Miss Edmonson County Winners Crowned9/8/2018 Moriah Peterson, story and photos: The 2018 Edmonson County Fair kicked off last night with the first night of pageants. Tiny Miss, Little Miss and Miss Edmonson County winners crowned. The finalists of the 2018 Tiny Miss Edmonson County category: 2018 Tiny Miss Edmonson County Fair - Reese Johnson, daughter of Ryan and Teylor Johnson of Chalybeate. 2018 Tiny Miss Edmonson County - Kinleigh Grace Hampton, daughter of Selina Linder and Jonathon Hampton. 1st Runner Up - Blake Hawkins, daughter of Jessica and Cody Hawkins of Clarkson. 2nd Runner Up - Kynli Critchelow, daughter of Aaron and Nancy Critchelowof Leitchfield. 3rd Runner Up - Jocelyn Cate Kemble, daughter of Josh and Courtney Kemble of Brownsville. The finalists of the 2018 Tiny Miss category from left to right: 2018 Tiny Miss Edmonson County Fair - Reese Johnson, daughter of Ryan and Teylor Johnson of Chalybeate. 2018 Tiny Miss Edmonson County - Kinleigh Grace Hampton, daughter of Selina Linder and Jonathon Hampton. 1st Runner Up - Blake Hawkins, daughter of Jessica and Cody Hawkins of Clarkson. 2nd Runner Up - Kynli Critchelow, daughter of Aaron and Nancy Critchelowof Leitchfield. 3rd Runner Up - Jocelyn Cate Kemble, daughter of Josh and Courtney Kemble of Brownsville. The finalists of 2018 Little Miss Edmonson County category: 2018 Little Miss Edmonson County Fair - Emma Lynn Hayes, daughter of Morgan Haycraft and Matt Hayes of Leitchfield. 2018 Little Miss Edmonson County - Hannah Claire Cassady, daughter of Kyle and Staffanne Cassady of Chalybeate. 1st Runner Up - Amira Shyla Renee, daughter of Tim and Devan Mattingly of Leitchfield. 2nd Runner Up - Audrey Mae Gulley, daughter of Lauren Stevenson and Kyle Gulley of Leitchfield. 3rd Runner Up - Bristol Butler, daughter of James and Destiny Butler of Mammoth Cave. The finalists of 2018 Little Miss Edmonson County from left to right: 2018 Little Miss Edmonson County Fair - Emma Lynn Hayes, daughter of Morgan Haycraft and Matt Hayes of Leitchfield. 2018 Little Miss Edmonson County - Hannah Claire Cassady, daughter of Kyle and Staffanne Cassady of Chalybeate. 1st Runner Up - Amira Shyla Renee, daughter of Tim and Devan Mattingly of Leitchfield. 2nd Runner Up - Audrey Mae Gulley, daughter of Lauren Stevenson and Kyle Gulley of Leitchfield. 3rd Runner Up - Bristol Butler, daughter of James and Destiny Butler of Mammoth Cave. The finalists of 2018 Miss Edmonson County category: 2018 Miss Edmonson County - Caitlin Daniele, daughter of Amanda Coniglio and Mike Daniele of Mammoth Cave. 1st Runner Up - Selena Frausto, daughter of Beth Potter and Omar Frausto of Brownsville. 2nd Runner Up - Josie Emma Madison, daughter of John and Wendi Simon and Micheal and Kim Madison of Sunfish. 3rd Runner Up - Emma Nicole Lindsey, daughter of Darren and Nicole Lindsey of Brownsville. The finalists of 2018 Miss Edmonson County from left to right: 2018 Miss Edmonson County - Caitlin Daniele, daughter of Amanda Coniglio and Mike Daniele of Mammoth Cave. 1st Runner Up - Selena Frausto, daughter of Beth Potter and Omar Frausto of Brownsville. 2nd Runner Up - Josie Emma Madison, daughter of John and Wendi Simon and Micheal and Kim Madison of Sunfish. 3rd Runner Up - Emma Nicole Lindsey, daughter of Darren and Nicole Lindsey of Brownsville. Pageants are scheduled to continue on Saturday night September 8th and the featured catergories are: Miss Pre-Teen, Miss Teen, and Miss Edmonson County Fair.
Felony Theft Arrest Leads To Outstanding Warrant Arrests Edmonson Voice Staff Report: Two Edmonson County men and a Leitchfield man have been arrested as a result of a felony theft, according to the Edmonson County Sheriff's Office. A press release issued by the Sheriff's office said that a several week investigation led by Edmonson County Sheriff’s Office ended last night after a Warrant of Arrest was issued and executed on John Meredith, (46), of Segal for Theft of a Vehicle over $10,000 in value. Meredith was arrested in a multi-agency effort between Edmonson County Sheriff’s deputies and Brownsville City Police, Grayson County Sheriff’s Office, and Kentucky State Police Post 4, after an investigation. The Sheriff's Office said that after a several hour search on Wednesday, Sept 5th, Meredith was located in Grayson County with two other subjects, both with outstanding warrants from unrelated cases. He was lodged in the Hart County Jail. Brian Carroll, (35)of Leitchfield was arrested and lodged in the Grayson County Detention Center for an Edmonson County Indictment Warrant for Possession of Marijuana, Drug Paraphernalia-Buy/Possess, and Possession of a Controlled Substance-1st Degree/1st Offense. James Matthew Logsdon, (31), of Segal, was also arrested and lodged in Hart County Jail on a warrant for Failure to Pay Child Support. "As always, I'm proud of the work from our office and we will always strive to work well with our surrounding agencies," said Sheriff Shane Doyle. "We are very fortunate to have those relationships. It makes all our communities stronger."
According to the press release, the investigation involving John Meredith is still ongoing by the Edmonson County Sheriff’s Office and further charges may be pending. County Clerk Audit With Only One Exception: Sheriff Audit Shows No Issues Edmonson Voice Staff Report:
State Auditor Mike Harmon today released the audit of the 2017 financial statement of Edmonson County Sheriff Shane Doyle and Edmonson County Clerk Kevin Alexander. State law requires the auditor to annually audit the accounts of each county sheriff and county clerk. In compliance with this law, the auditor issues two sheriff’s reports each year: one reporting on the audit of the sheriff’s tax account, and the other reporting on the audit of the fee account used to operate the office. County Clerk's Audit: Auditing standards require the auditor’s letter to communicate whether the financial statement presents fairly the receipts, disbursements and excess fees of the Edmonson County Clerk in accordance with accounting principles generally accepted in the United States of America. The clerk’s financial statement did not follow this format. However, the clerk’s financial statement is fairly presented in conformity with the regulatory basis of accounting, which is an acceptable reporting methodology. This reporting methodology is followed for all 120 clerk audits in Kentucky. As part of the audit process, the auditor must comment on noncompliance with laws, regulations, contracts, and grants. The auditor must also comment on material weaknesses involving internal control over financial operations and reporting. The audit contains the following comment: "The county clerk’s office lacks adequate segregation of duties over cash, receipts, disbursements, and reconciliations: This is a repeat finding and was included in the prior year audit report as Finding 2016-001." The county clerk provided a response: "As stated after both the 2015 and 2016 audits, both Deputy Clerk [name redacted] and I perform daily deposits, print-out reports, and input information and figures into our QuickBooks accounting software. With just the four of us in our office, it is a very difficult thing to try and train others on the preparation of reports. We will continue to have dual signatures on checks, have multiple reviews of reports, and have each employee review our mail and sign off the mail log." Sheriff's Audit: Auditing standards require the auditor’s letter to communicate whether the financial statement presents fairly the receipts, disbursements, and excess fees of the Edmonson County Sheriff in accordance with accounting principles generally accepted in the United States of America. The sheriff’s financial statement did not follow this format. However, the sheriff’s financial statement is fairly presented in conformity with the regulatory basis of accounting, which is an acceptable reporting methodology. This reporting methodology is followed for all 120 sheriff audits in Kentucky. According to the report, the auditor noted no instances of noncompliance with the sheriff's audit. The auditor also noted no matters involving internal control over financial reporting and its operation that were considered to be material weaknesses. The sheriff’s responsibilities include collecting property taxes, providing law enforcement and performing services for the county fiscal court and courts of justice. The sheriff’s office is funded through statutory commissions and fees collected in conjunction with these duties. The audit report can be found on the auditor’s website. Edmonson Only One of Two Counties In KY Without Current Agreement For State Funded Project Darren Doyle, story and photos: A large crowd was on hand at the Edmonson County Community Center last night at a public meeting regarding the future of the KentuckyWired Project in Edmonson County. The meeting was organized by Edmonson County Judge Executive Wil Cannon. County residents have been plagued with sub-par internet service for years but limited options and poor infrastructure continue to hinder growth, despite increasing demands for home and business internet usage. The KentuckyWired Project is an open-access broadband network that is state funded and "focused on meeting current needs for government locations, but more importantly, positioning Kentucky to be a national leader in high-capacity Internet service connections which promote economic development, enhance education and research capabilities, ensure public safety, improve healthcare delivery, and augment connectivity for libraries and communities," according to a statement from KentuckyWired website. Jim Askins, Government and Resident Relations Field Representative for the KentuckyWired Project presented a slideshow and discussed the project and how vital broadband was to all of Kentucky, specifically rural areas like Edmonson County. He went into detail as to how uploading and downloading content is becoming a way of life for work, play, and education. South Central Rural Telephone Cooperative, or SCRTC, is the contractor for installing the new fiber optic lines that will be used for Brownsville and Edmonson County governmental offices. While the offices are the only ones to have immediate access to these lines, the lines will be accessible to third party internet service providers (Windstream, Mediacom, etc.) so they can expand and improve their own networks further into Edmonson County. In order for SCRTC to complete the project in Brownsville, they must first sign a contract with the City of Brownsville, which has yet to happen. According to Judge Executive Wil Cannon, Edmonson County is only one of two remaining counties out of 120 in Kentucky that has not reached an agreement in the KentuckyWired project. "Edmonson County government doesn't have anything to do with this," Judge Cannon said at the meeting. "City governments have to sign these agreements. The City of Brownsville has to have an agreement with the contractor to bring it in. And right now, the hold up has got to do with franchise taxes and bonding issues. I'm not sure where they're at in their negotiations, and that could've changed since I was given this information, but as of, I believe it was last Friday, I was told that as far as the South Central Telephone folks go, they're at $5,000 a year franchise or 5%, whichever is greater." Cannon also said that SCRTC is merely the contractor and has no guarantee they'll ever get any customers should they reach an agreement, complete the construction, AND provide service. "They're not going to sign an agreement where they pay $5000 a year in a franchise tax. They'd probably do a percentage, that's what I was told, but that's not the county government's business." Brownsville City Councilman Greg Nugent was present at the meeting and he addressed the crowd. "Nobody wants this anymore than we do, I want you to understand that," he said. "I'd like to have faster internet, I'd like to have all these things that everybody else wants. The problem is, we're not asking South Central to do anything we don't ask every provider that comes into our city. When somebody does a construction project through our city, they have to have a construction bond, and we expect them to have a certain amount to protect us if they do something wrong, I hope you understand that. Our city budget is very small. If they come through--any construction company--and their business failed halfway through the construction and they have our streets tore up, or whatever it may be, and we don't have a bond that says it would be taken care of, it would bankrupt our city." Councilman Nugent also said Windstream and Mediacom pay the same franchise fee that they are asking SCRTC to pay and are not trying to hold up any project. "I think the City of Brownsville and the city commissioners are getting beat up here," he said. "So I want you to understand, we're not doing anything that we wouldn't ask anybody that comes through. We're not picking on South Central. So, I think part of that issue should be, why is South Central not doing what we ask?" We spoke with SCRTC General Manager Jeff Eaton, who said what the City of Brownsville is asking them to do is unfair and that Brownsville is the only city in the area in which is requiring them to pay such a hefty franchise tax.
"We're very familiar with franchises and bonds," said Eaton. "But there's too many requirements here. They told us if we didn't service their city they weren't interested in KentuckyWired. We don't have these issues with Glasgow, with Munfordville, with Smiths Grove. We had to come through Smiths Grove in order to get into Edmonson County on the 31W-101 side, and Smiths Grove was thrilled to have us come through." Eaton also said that their company has enough insurance to cover the types of issues the city has discussed, but that negotiations were currently in the hands of the attorneys. "They've got all sorts of stipulations and penalties in a contract they want us to sign, and we don't have to do that with any other city. You'd think we were coming through Louisville. We're a cooperative and it's not fair for us to spend member-owned money for something that doesn't guarantee customers. We know Edmonson County is full of good people and we want to get this done, but there's probably only two miles of construction for this project in the city limits of Brownsville, the rest is in the county." Eaton said while both SCRTC and the City of Brownsville have not yet reached an agreement, he says they are not at an impasse yet. "No, I don't think so. I haven't heard from our attorney in a while, but we can still work something out," he said. "I'll say this, though, I'm not sure what else we can do on our end unless we just give in and I just don't think that's fair." Neither Judge Cannon nor Eaton knew the exact timetable on when and if Edmonson County could be left out of the program; however, contractors are currently working in the surrounding area and are ready to make the turn into Edmonson County. "We talk with the state quite a bit," said Eaton. "If this falls through with the city, then it's likely that Edmonson County and Brownsville will be left out of the KentuckyWired project." Several residents asked questions and made comments, all of which either related to wanting better internet service or where in favor of doing whatever was necessary for the project to come through, locally. Even if the project comes through, better service opportunities for the remainder of the county are not going to happen anytime soon; however, they won't happen at all if the project doesn't make its way into Brownsville. State Auditor Finds Multiple Violations In Fiscal Court Audit: Judge Executive Office Responds9/4/2018 Edmonson County Treasurer and Finance Officer Replaced Since Audit Period State Auditor Mike Harmon has released the audit of the financial statement of the Edmonson County Fiscal Court for the fiscal year ended June 30, 2017. State law requires annual audits of county fiscal courts and auditing standards require the auditor’s letter to communicate whether the financial statement presents fairly the receipts, disbursements, and changes in fund balances of the Edmonson County Fiscal Court in accordance with accounting principles generally accepted in the United States of America. "The fiscal court’s financial statement did not follow this format," said a statement from Auditor Harmon's office. "However, the fiscal court’s financial statement is fairly presented in conformity with the regulatory basis of accounting, which is an acceptable reporting methodology. This reporting methodology is followed for 115 of 120 fiscal court audits in Kentucky. As part of the audit process, the auditor must comment on noncompliance with laws, regulations, contracts, and grants. The auditor must also comment on material weaknesses involving internal control over financial operations and reporting. The audit contains the following violations, which also have following responses (italicized) from the Edmonson County Judge Executive's Office: 1.) 2017-001- The Edmonson County Fiscal Court lacks segregation of duties over cash, receipts, disbursements, capital assets and reconciliations. We have restructured our office and have a new Treasurer and Finance Officer that were not employed by the County during the timeframe of this audit. Our office has implemented multiple changes in regards to this violation. Our Treasurer and Finance Officer work together as a team in all aspects of our office now, communicating on all topics with both sets of eyes on all paperwork. The Treasurer and Finance Officer both check one another’s work, with one another initialing or signing off on respected paperwork. All cash and receipts are submitted to the Treasurer with her writing up deposits, when doing this she makes copies of receipts, checks and any supporting documentation to be filed with deposit slip for bank reconciliation. Next step is for Finance Officer to verify deposit amounts and initial, she then takes deposits to bank, once she returns both Treasurer and Finance Officer initial the bank deposit slip. Treasurer then records deposit into accounting software program. Treasurer prints off monthly report for Judge Executive to review, this report shows all receipts and dollar amounts along with what Cash Receipt Account was coded to; including a detailed description of the cash or check (receipts). This report will also be furnished to the Fiscal Court on a quarterly basis for the Fiscal Court to acknowledge. Disbursements: Finance Officer receives invoices, and prepares for approval by Fiscal Court. Once she has matched invoice to PO, and prepared a Payables Sheet, she also assigns the appropriation code. After Finance Officer has completed these steps, the Treasurer then reviews her work, verifying dollar amounts, PO information, Payables Sheet, appropriation code, List of Bills and supporting documentation for payment. After Treasurer verifies all disbursements are correct, the disbursements are presented to Fiscal Court for approval. Once approval is granted by Fiscal Court, Treasurer enters the invoices into accounting software program for payment. Once checks have been printed, Judge Executive and Treasurer match all checks and invoices then they sign all checks. After signature process, Treasurer makes a copy of all checks. Checks and disbursements are returned to Finance Officer who then will verify and confirm checks and invoices match, then she mails them out to vendors. Capital Assets: Treasurer created a new Excel Spreadsheet with full description of Capital Assets and updates as needed. When there is new information to be added-Finance Officer will provide Treasurer with the invoice/documentation to keep on file and to use for updating the spreadsheet. Judge Executive is provided updated information as it occurs. Reconciliations: a.) Bank Reconciliations: all bank statements are reconciled on a monthly basis by Treasurer. Once they have been reconciled Treasurer prints Treasurer’s Monthly Settlement Report to verify that the account balances are the same from the bank statement versus the settlement report. Treasurer, Finance Officer, and Judge Executive all verify dollar amounts and initial bank statements and settlement report. Bank Accounts balances are reviewed on a daily basis by Treasurer and Judge Executive. b.) Payroll Reconciliations: Treasurer reconciles payroll report and balances to payroll reconciliation sheet, P.O. and checks. Treasurer and Judge Executive verify amounts are balanced and properly reconciled, then they both initial the reports and sign the checks that are prepared for the Payroll Revolving Account. Finance Officer then deposits the checks into Payroll Revolving Account after verifying the dollar amounts on checks match the payroll report, the PO, and the payroll reconciliation sheet. 2.) 2017-002- The Edmonson County Fiscal Court did not accurately report financial information: All bank account balances are reviewed on a daily basis, all financial information is recorded on a strict reporting system and provided to Fiscal Court on a monthly, quarterly and annually basis. All disbursements and receipts are recorded on a daily basis or as they are processed, with both Treasurer and Finance Officer reviewing all receipts and disbursements. All financial reporting is done in a timely manner with Judge Executive reviewing, and copies provided to Fiscal Court. 3.) 2017-003- The Edmonson County Fiscal Court did not perform accurate bank reconciliations: All bank accounts are being reconciled on a monthly basis and being reconciled to the Treasurer’s Monthly Settlement Report with Treasurer, Finance Officer and Judge Executive reviewing to ensure everything has balanced correctly. Treasurer’s Monthly Settlement Report is being presented to Fiscal Court on a monthly basis for their approval. 4.) 2017-004- The Edmonson County Fiscal Court did not properly reconcile the payroll revolving account: The payroll account is being reconciled on a monthly basis by the Treasurer with Judge Executive and Finance Officer reviewing upon completion. Payroll Revolving account is being reconciled to the Treasurer’s Monthly Settlement Report and provided to Fiscal Court on monthly basis for approval. 5.) 2017-005 – The Edmonson County Fiscal Court lacks adequate controls over payroll. Effective January 1, 2018 our payroll was outsourced to the company Payroll Solutions, located in Lexington, KY. They process our payroll and tax liabilities. We still maintain and track all the time and enter it in their software program online, see our involvement below. Time cards are turned in to the Treasurer, she looks over time cards for any errors or discrepancies. Finance Officer enters the hours from the time cards on to an Excel Spreadsheet, she then checks her work, after she reviews her data entry she turns it in to the Treasurer. Treasurer enters hours into payroll software program. Upon completion, Treasurer prints the Payroll Pre-Process Register. Treasurer reviews the register to verify that the hours on the Excel spreadsheet match what she has entered. Treasurer initials. Finance Officer then reviews the Pre Process Register report for any errors. Finance Officer initials. Treasurer then notifies Payroll Solutions that all hours have been entered and they can proceed with processing payroll on their end. Once Payroll Solutions has completed processing payroll, Treasurer prints off all necessary payroll reports for the file for that specific pay period. When reports are printed Treasurer reviews all reports. Treasurer, Finance Officer and Judge Executive are all involved in payroll process, as far as what is handled in our office. 6.) 2017-006- The Edmonson County Fiscal Court did not properly reconcile retirement reports with payroll reports. Retirement reports are being reconciled by the Treasurer on a monthly basis prior to being submitted for payment with Finance Officer and Judge Executive reviewing. Retirement reports are reconciled the same way as bank reconciliations, to verify that retirement report matches the payroll report. 7.) 2017-007-The Edmonson County Fiscal Court did not pay tax liabilities timely resulting in penalties and interest. All tax liabilities are now being processed and paid by the payroll company that has been outsourced to process our payroll. They assume all liabilities for reporting and payment. The Treasurer verifies the reporting amounts every pay period for accuracy. 8.) 2017-008 – The Edmonson County Fiscal Court did not properly withhold employees’ share of insurance. An internal detailed audit was conducted and completed by the current Treasurer in February 2018 to ensure that all employees were having the correct amount of voluntary insurance amounts withheld from their paychecks. This was corrected and included having affected employees paying back the amount that was not properly withheld from their paychecks. The Treasurer reconciles and verifies the benefit amounts per pay period for accuracy. 9. 2017 -009 – The Edmonson County Fiscal Court was not in compliance with their Section 218 Social Security Agreement. All employees are in compliance and having the correct amount of Social Security withheld from their wages. 10.) 2017-010- The Edmonson County Fiscal Court did not have adequate internal controls over disbursements. Finance Officer receives invoices, and prepares for approval by Fiscal Court. Once she has matched invoice to PO, and prepared a Payables Sheet, she also assigns the appropriation code. After Finance Officer has completed these steps, the Treasurer then reviews her work, verifying dollar amounts, PO information, Payables Sheet, appropriation code, List of Bills and supporting documentation for payment. After Treasurer verifies all disbursements are correct, the disbursements are presented to Fiscal Court for approval. Once approval is granted by Fiscal Court, Treasurer enters the invoices into accounting software program for payment. Once checks have been printed, Judge Executive and Treasurer match all checks and invoices then they sign all checks. After signature process, Treasurer makes a copy of all checks. Checks and disbursements are returned to Finance Officer who then will verify and confirm checks and invoices match, then she mails them out to vendors. 11.) 2017-011 – The Edmonson County Fiscal Court did not maintain complete and accurate capital asset schedules in compliance with regulatory requirements. An updated Capital Assets Schedule is kept on Treasurer’s desktop and in a binder. The report is updated on an as needed basis. Copies of invoices are turned in to Treasurer from Finance Officer and kept on file. The current Treasurer went through all Capital Assets after her appointment and updated this report to reflect any necessary changes and all reports were submitted to DLG at the end of Fiscal Year 2018 as required. You can download the full audit below:
Edmonson Voice Staff Report:
Edmonson County Sheriff Shane Doyle has been appointed to the Kentucky Law Enforcement Council by Governor Matt Bevin. The Kentucky Law Enforcement Council is a 20-member body, 12 of whom are appointed by the Governor. The Council governs training for all of the state’s law enforcement. "It looks for ways to increase the quality of law enforcement by improving the curriculum used to train law enforcement officials and monitoring the abilities of the instructors who teach the required curriculum," a statement from the Governor's office said. Doyle will be a sheriff's representative on the council that also includes two other Kentucky sheriffs, a member of the Kentucky State Bar Association, five chiefs of police, and a non-sworn citizen-at-large. "It's very humbling to be appointed by Governor Bevin's office for the position," Sheriff Doyle said. "I've always had a great working relationship with the council over my career, so to have the opportunity to serve at a state level is a great honor. I look forward to not only represent Edmonson County on the council, but also our great commonwealth as we work together to make law enforcement training the best it can be in Kentucky." Four years ago today, the county's first ever online news platform was launched as we announced the start of EdmonsonVoice.com on September 2, 2014. What started as one person and a simple idea (crazy to some) has become the number one source of local news and information in Edmonson County. Since our launch, our website has been visited more than 10 million times (almost 11) and we thank you for your overwhelming support. We're proud to be a locally owned and operated company with a staff made up of local residents. We'll continue to strive to provide you local news and information that impacts Edmonson County, in a timely, accurate, and ethical manner.
We would also like to thank all of our local sponsors and advertisers for your support. This allows us to provide our services to the public with no subscription fees. Again, thanks for making us your number one local news provider in Edmonson County. Here's to 10 million more! |
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